Job Title

(Fort Lauderdale, FL)


1725 NW 51st Place, Fort Lauderdale, Florida 33309
Fax: none

Job Description:

Maintenance Offices:

  • Maintain Lobby cleanliness and organization.
  • Screen all visitors upon arrival. Confirm reason for visit.
  • Request guest sign visitors log and provide appropriate badge.
  • Monitor and maintain office supplies and order when needed. Check with manager to see if they need any supplies before each order. ( monthly budget for supplies $500)
  • Maintain break room and stock items such as toilet paper, plates, c-fold napkins, coffee, etc.
  • Keep record of Department PTO and time off requests. Submit signed time off request forms to Human Resources when needed
  • Keep printer stocked with paper and toner. (When toner is done, contact Ilene and she will provide refill)
  • Assist with all incoming and outgoing shipping for the department.

Parts Ordering and Receiving & Managing Parts Room:

  • Receive parts upon their delivery to the hangar.
  • Confirm the correct part number was order and sent to
  • Check every 8130 and confirm the S/N and P/N match what is listed on the part.
  • Make a copy of 8130 or provided certificates and save to designated folder.
  • Add FedEx tracking number, along with work order, purchase order, tail and item number to Presidential FedEx Tracker.  
  • Once Part request form is provided by Maintenance controller, reach out to local vendors (i.e. Southern spares, Banyan, Falcon Crest) and request a quote.
  • Once quote is received, provide to Maintenance controller to approval.
  • Store pending parts in part locker or Parts Room until needed
  • Keep track of core returns.
  • Once part for core return is received from Maintenance Controller or Aircraft Tech make a copy of the tag and core paper work.
  • Arrange shipping or courier service for core parts to be returned to the correct vendor.
  • Monitor tool calibration dates. Schedule calibration when due. Maintain calibrated tool binder and certificates.
  • Keep inventory of consumables and monitor all exp. Dates.
  • Check fire cabinets monthly for expired consumable

Job Requirements:

  • Invoicing
  • Maintenance Admin is responsible for processing all vendor invoices.
  • Check mxinvoice and personal email for invoices being sent by vendors
  • Use Ebis software to create work orders and purchase orders.
  • Create Purchase orders and add details from invoices (Parts, Labor, shipping, etc)
  • Confirm correct work order is attached to purchase order
  • Collect credit card receipts from DOM and Chief Inspector for charged placed in their cards.
  • Create purchase orders for receipts being charged to aircrafts or shop (restaurant receipts do not need purchase orders if it was for dept lunch etc)  
  • Stamp front page add the date, received by, PO, WO and item #.
  • Change status of purchase order in Ebis from Open to Complete once purchase order is complete.
  • Write “Paid By CC” and the initials of whoever’s card was used on all invoices paid by cc.
  • Give invoices to the DOM for approval.
  • Once approved add invoices to the MX tracker in the L drive (Computer\ L:\ FedEx tracking sheet)
  • Review end of the month reports sent by accounting
  • Confirm all vendor invoices are properly added to the monthly customer invoices, so accounting can bill the aircraft owners.
  • Send customer invoices (work orders) to the correct accountant by the 10th or each month.
  • Provide check payment to contact vendors

Salary Range: Neg-Neg

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