PRESIDENTIAL AVIATION

1725 NW 51st Place, Fort Lauderdale, Florida 33309
Tel: NO PHONE CALLS
Fax: none
Email: pilothiring@presidential-aviation.com
Website: https://www.presidential-aviation.com

Job Description:

Maintenance Offices:

• Maintain Lobby cleanliness and organization.
• Screen all visitors upon arrival. Confirm reason for visit.
• Request guest sign visitors log and provide appropriate badge.
• Monitor and maintain office supplies and order when needed. Check with manager to see if they need any supplies before each order. ( monthly budget for supplies $500)
• Maintain break room and stock items such as toilet paper, plates, c-fold napkins, coffee, etc.
• Keep record of Department PTO and time off requests. Submit signed time off request forms to Human Resources when needed
• Keep printer stocked with paper and toner. (When toner is done, contact Ilene and she will provide refill)
• Assist with all incoming and outgoing shipping for the department.

Parts Ordering and Receiving & Managing Parts Room:

• Receive parts upon their delivery to the hangar.
• Confirm the correct part number was order and sent to
• Check every 8130 and confirm the S/N and P/N match what is listed on the part.
• Make a copy of 8130 or provided certificates and save to designated folder.
• Add FedEx tracking number, along with work order, purchase order, tail and item number to Presidential FedEx Tracker.  
• Once Part request form is provided by Maintenance controller, reach out to local vendors (i.e. Southern spares, Banyan, Falcon Crest) and request a quote.
• Once quote is received, provide to Maintenance controller to approval.
• Store pending parts in part locker or Parts Room until needed
• Keep track of core returns.
• Once part for core return is received from Maintenance Controller or Aircraft Tech make a copy of the tag and core paper work.
• Arrange shipping or courier service for core parts to be returned to the correct vendor.
• Monitor tool calibration dates. Schedule calibration when due. Maintain calibrated tool binder and certificates.
• Keep inventory of consumables and monitor all exp. Dates.
• Check fire cabinets monthly for expired consumable

Job Requirements:

• Invoicing
• Maintenance Admin is responsible for processing all vendor invoices.
• Check mxinvoice and personal email for invoices being sent by vendors
• Use Ebis software to create work orders and purchase orders.
• Create Purchase orders and add details from invoices (Parts, Labor, shipping, etc)
• Confirm correct work order is attached to purchase order
• Collect credit card receipts from DOM and Chief Inspector for charged placed in their cards.
• Create purchase orders for receipts being charged to aircrafts or shop (restaurant receipts do not need purchase orders if it was for dept lunch etc)  
• Stamp front page add the date, received by, PO, WO and item #.
• Change status of purchase order in Ebis from Open to Complete once purchase order is complete.
• Write “Paid By CC” and the initials of whoever’s card was used on all invoices paid by cc.
• Give invoices to the DOM for approval.
• Once approved add invoices to the MX tracker in the L drive (Computer\ L:\ FedEx tracking sheet)
• Review end of the month reports sent by accounting
• Confirm all vendor invoices are properly added to the monthly customer invoices, so accounting can bill the aircraft owners.
• Send customer invoices (work orders) to the correct accountant by the 10th or each month.
• Provide check payment to contact vendors

Salary Range: Neg-Neg